This article explains how to create a customer as a legal entity in .legal. Creating a customer profile allows you to manage compliance areas, audits, certifications, and data processing relationships in one place.
1. Navigate to "Legal entities" and "External"
- Navigate to the Legal Entities tab in the main menu, then select External in the submenu.
2. Click "Create legal entity"
- Click on "Create legal entity" to initiate the setup of a company profile.
3. Fill "Name" and "Country" and click "Create"
4. Fill in step 1 "Description"
- Fill in the required fields. The light gray fields are optional and do not need to be filled in.
- Specify Company Type: The field "Type" is prefilled with "Customer". You can change the company type in the dropdown. After specifying the company as a customer, it will be available for selection in scenarios where you are acting as a data processor, among other contexts.
5. Click "Next"
- Click Next to proceed to step 2 (Associations).
6. Fill in step 2 "Associations"
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Select the Responsible person and one or more Business area(s) to associate with this customer.
7. Fill in step 3 "Audit"
- Select the Audit type and Audit frequency that apply to this customer. These settings determine how and when audits are sent.
8. Fill in step 4 "Compliance areas and certifications"
- Select "Compliance areas" and "Certifications"
9. Your company is created. Click "Overview" to see all details.
At the overview you can:
- Add classification
- See any linked assets
- See any transfers
- Send audits
- Upload Documents: In the "Documents" tab of the newly created customer profile, you have the option to upload essential documents, such as data processing agreements.
- Register Contact Details: Finally, under the "Contact" tab, you can add details of your customer's contact person(s) for seamless communication.
- Create task(s) or relate to existing tasks.